Short Term Scientific Mission (STSM)

Deadlines for application in current grant period: June 1, 2016; October 1, 2016; and February 1, 2017

Group STSM to Flanders, Belgium

COST BESTPRAC is delighted to announce the next Group STSM has been generously arranged and coordinated by three universities in Flanders: VUB (Free University Brussels); Ghent University; and KU Leuven. This Group STSM  will take place on October 3-6, 2016. A maximum of 5 STSM visitors will be hosted. Applications are now invited from eligible candidates. 

Details are available Dateidownloadhere. The call closes on June 1, 2016.

Each applicant will not require host letters at application stage, but if successful letters would then be required. 

Short Term Scientific Missions (STSM) are aimed at supporting individual mobility and at strengthening the existing networks and fostering collaborations by allowing scientists to visit an institution in another participating COST Country or an approved NNC institution or an approved IPC institution. A STSM should specifically contribute to the objectives of the COST Targeted Network.

The aim of STSMs is to contribute to the policy and objectives of BESTPRAC, namely

  • to allow networking and exchanging financial, legal, and administrative experience;
  • knowledge sharing, knowledge transfer, and increased efficiency in project management; and 
  • to establish a network for the administrative, finance and legal services in universities, research organizations and related entities.

The Applicant should normally be employed at an institution of a COST participating country having accepted the MoU of BESTPRAC, with a record of active participation in BESTPRAC.

Applicants who are early stage administrators, representing the target group of BESTPRAC and coming from so-called inclusiveness countries are particularly encouraged to submit a STSM application. All other participants of BESTPRAC interested in a STSM are, of course, also very welcome to submit a STSM application.

Detailed guidelines for the application are available PDFhere.

Applications have to be made through the online registration tool at the official COST webpage.

Contact person for any requests:  EmailMiriam RYAN (STSM Manager).

Information from the COST Head of Science Operations

COST funds cannot be spent on the preparation of proposals for funding from any source (national, European (eg COST, Horizon2020) or international). This means that it is not possible to finance from COST funds a meeting, STSM or other activity for the purpose of preparing a Horizon 2020 (or any other) proposal. It is accepted that such discussions regarding possible future proposals might take place in the margins of  Action activities, but the focus of Action activities must always be on achieving the Action objectives as stated in the Mou and/ or implementing COST policies.

STSM Reports


Barbara CHIUCCONI (University of Macerata, IT / host: KU Leuven, BE, June 22-25, 2014): Dateidownloadreport

Joanna KARTASIEWICZ (Kozminski University, PL / host: University of Ljubljana, SI, June 23-27, 2014): Dateidownloadreport

Andjela PEPIC (University of Banja Luka, BH / host: Centre for Social Innovation, AT, June 30 - July 5, 2014): Dateidownloadreport

Sylwia KOSMALA (BESTPRAC (Warsaw University of Life Sciences, PL / host: University of Copenhagen, DK, August 18-22, 2014): Dateidownloadreport

Lucyna KEJNA (BESTPRAC (Uniwersytet Mikołaja Kopernika w Toruniu, PL / host: University of Copenhagen, DK, August 18-22, 2014): Dateidownloadreport

Roberto MARTINEZ (Universidad Politecnica de Madrid, ES / host: University College London, UK, August 31 - September 5, 2014): undefinedapplicationDateidownloadreport

Malgorzata CIBOROWKSA (Warsaw University of Life Sciences, PL / host: Gjovik University College, NO, September 8-12, 2014): PDFreport

Andri CHARALAMBOUS (Cyprus Institute of Neurology and Genetics, CY / host: Max Planck Institute of Biochemistry, DE, September 14-19, 2014): Dateidownloadreport

Borbala VARGA (Central European University, HU / host: Hellenic Foundation for European and Foreign Policy, GR, October 6-10, 2014): Dateidownloadreport

Veronika CSAPO (Central European University, HU / host: Trinity College Dublin, IR, October 20-24, 2014): Dateidownloadreport

Katharina BUESEL (Centre for Social Innovation, AT / host: German Space Agency, DE, October 27-31, 2014): PDFreport

Agnieszka BRZEKOWSKA (University of Lodz, PL / host: University of Lisbon, PT, November 12-19, 2014): PDFreport


Eva BAGUENA (Universidad Politecnica Madrid, ES / host: Cardiff University, UK, July 20-24, 2015):  Dateidownloadreport

Eva KREMSHUBER (University of Applied Sciences Upper Austria, AT / host: Brunel University, UK, July 27-31, 2015): Dateidownloadreport

Morana JAREC (Institute for Anthropological Research, HR / host: London School of Hygiene and Tropical Medicine, UK, August 28 - September 4, 2015): Dateidownloadreport

Martina CALAMUSA (Università di Trento, IT / host: ERASMUS MC Rotterdam, NL, September 28-30, 2015 ): Dateidownloadreport

Daniel GYORI (Central European University, HU / host: University College London, UK, September 28 - October 2, 2015): Dateidownloadreport


Group STSM at the University of Iceland and Reykjavik University, May 18-20, 2015

Thomas BRANDL (Institute of Science and Technology, AT): Dateidownloadreport 

Nomeda GUDELIENE (Mykolas Romeris University, LT): Dateidownloadreport

Claudia OLIVEIRA (Universidade de Lisboa, PT): Dateidownloadreport


Group STSM at the Katholieke University Leuven, Ghent University, and Fee University Brussels, May 18-22, 2015

Francesca TOMASI (EURICSE, IT): Dateidownloadreport

Darina ZAIMOVA (Trakia University, BG): Dateidownloadreport


Group STSM at the University of Carlos III de Madrid, Universidad Politécnica de Madrid, and Universidad de Murcia, September 21-25, 2015

Eszter BORDAS (Central European University, HU):  Dateidownloadreport

Mariana KROTEVA (Goce Delcev University, fYR Macedonia):  Dateidownloadreport

Rebeka LESJAK (University of Ljubljana, SI): Dateidownloadreport 


Luka VAKTAR (University of Ljubljana, SI / host: Burgas Free University, BG, February 15-18, 2016):  Dateidownloadreport

Greta KRISTJANSDOTTIR (University of Iceland, IS / host: University of Malta, MT, April 5-8, 2016):  report


Group STSM at the Katholieke University Leuven, Ghent University, and Fee University Brussels, January 18-21, 2016

Joanna BUSZKIEWICZ (Poznan University of Technology, PL): Dateidownloadreport

Teresa COSTA (Instituto Gulbenkian de Ciência, PT): Dateidownloadreport

Stine JOHANSEN (Oslo and Akershus University College of Applied Sciences, NO): Dateidownloadreport

Jennifer KELLEHER (Austrian Academy of Sciences, AT): Dateidownloadreport

Dorrotya URAI (Central European University, HU): Dateidownloadreport